Requesting an Excused Absence

Your first commitment at Rensselaer is to your academics. It is essential that you attend all your class meetings, however, we understand that unforeseen events or preplanned opportunities may conflict with scheduled class time. For the policy regarding absences from classes and final exams, visit the academic catalog.

If you are on campus and feeling unwell, please go to the Student Health Center. You can request an absence from the provider and they will notify your faculty.

  1. Whenever possible, contact or meet with your Class Dean
  2. Fill out the absence request form and attach the appropriate documentation

Student Success does not issue excuses during final exams, contact your Class Dean immediately if you missed an exam. In extreme circumstances (such as being hospitalized), your Class Dean may intercede on your behalf and issue a "No Examination Grade." Details regarding missing final exams.

Types of Absences

Include but are not limited to:

  • Job interviews
  • Graduate school interviews and/or visits
  • Family reunions
  • Performances
  • Weddings
  • Fraternity/sorority trips
  • Non-sanctioned club or organization functions
  • Professional conference
  • Research
  • Discipline symposium

Include but are not limited to:

  • Hospital admission
  • Death of a family member or significant other
  • Serious illness of a family member or significant other
  • Extended illness or physical immobility
  • Family crisis

Funeral

  • Obituary from local newspaper
  • Email from a parent or guardian confirming the date(s) of absence and relationship to the deceased

Family reunion

  • Email from a parent or guardian requesting your presence, date(s), and location of the event

Health absence

  • All illness or injury-related absences should be diagnosed and treated by the Student Health Center staff in order to ensure approval for an excused absence
  • Documentation from your personal physician or hospital

Wedding

  • Invitation addressed to you specifying the date(s) and the location of absence
  • Email from a parent or guardian requesting your presence, date(s), and location of the event

Rensselaer sanctioned group event or conference

  • Email from the Rensselaer Union or sponsoring department
  • Conference material stating the title, date(s), and location of the event

Religious absence

  • Rensselaer is a non-denominational university that welcomes all faiths, if there is a conflict between the university calendar and the individual’s beliefs, arrangements will be made to assure that religious participation is not restricted

Sports absence

  • Excuse forms should be provided by your coach, no excuse from Student Success is necessary

Job interview

  • Email from the company, including interview date(s) and location

Weather-related

  • We generally do not provide excuses for weather-related absences, if classes are in session, it is expected that students will attend

Travel-related

  • We generally do not provide excuses for travel-related absences, if you find yourself in this situation, contact your instructor and your Class Dean

How do I request an absence from class?

  1. Request an absence directly from your course instructor at least one week in advance
  2. If your instructor agrees, you're done, no formal excuse is necessary
  3. If a formal excuse is requested, fill out the online form and attach appropriate documentation at least three days in advance

There are no "group excuses" or acceptance of a list of participants for class excuses. Each student must discuss the absence with his/her course instructors directly.

What happens next?

Excused absence requests are emailed directly to the primary instructor listed for each course in the Student Information System, not to Teaching Assistant's or to all faculty in team-taught courses. A confirmation will also be sent to your Rensselaer email. If your request is not approved, your Class Dean will contact you directly.

How do I make up missed work?

Each professor handles missed classes and work differently, so be sure to consult with your instructor directly. Depending on the assignment/absence, it may not be possible to make up missed work. For example, a group presentation may not be able to be rescheduled. If an exam is missed, please make arrangements to take the exam a soon as possible.

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