Leaves and Withdrawals

Leaves of absence

The first step in this process is to contact your Class Dean to discuss separation from Rensselaer. This may be a difficult time for you and your Class Dean is poised to support you as you navigate your choices surrounding a leave of absence. Regardless of the reason for the leave of absence request, all students must meet with their Class Dean before their request can be processed.

Students who wish to spend a period of time away from Rensselaer may request a leave of absence. In order to be considered for a leave, undergraduate students must complete a leave of absence request form, available from the Student Success office, and submit it stating the reasons for the request and the length of leave desired (if known).  At the time of submission students are asked to schedule a meeting with their class dean, to discuss the process.

Graduate students requesting a leave of absence should work directly with their graduate program director / the Graduate School.

Students may also be placed on an involuntary leave of absence from Rensselaer. There are five possible scenarios that might apply:

  • The student is unable to meet financial obligation to the Bursar’s Office. Any outstanding amount from a prior semester(s) must be paid in full (along with current semester bill) in order for reinstatement. If not, then the student is placed on a mandatory financial leave of absence with the effective date of the 1st day of classes.
  • Medical or psychological professional staff determine that the student should not attend the semester. A mandatory leave of absence is placed on the student record with an effective date based on professional assessment.
  • The Dean of Students Office declares an emergency removal from campus. A mandatory leave of absence is placed on the student record with an effective date to correspond to the actual emergency removal from campus.
  • There is a disciplinary sanction such as a suspension or expulsion. A mandatory separation is placed on the student record with an effective date of when the actual sanction is issued.
     
  • If a student does not register for classes during a particular semester, they are placed on an administrative leave of absence effective during that semester.

If students are voluntarily or involuntarily placed on leave, they must go through the readmission process to return to campus, provided they are in clear financial standing and have met all the necessary requirements. Once students are placed on a leave of absence, they must verify the reinstatement deadline with the Student Success office if they choose to return to Rensselaer.

Requesting a leave of absence

To take a leave of absence from the Institute within the first eight weeks of the semester, please submit your request to the Student Success office using one of the methods below:

If you are currently on-campus / in the area:

Email success@rpi.edu.  Then please make an appointment with your Class Dean to fill out the request form and to go over the form and make sure everything is taken care of properly.

If you are away from campus:

Please contact your success@rpi.edu to obtain a leave of absence request form and submit it to the Student Success office. Plan to speak with your Class Dean to go over the form and make sure everything is taken care of properly.

  • Email success@rpi.edu
  • Mail to:
    Student Success office – Attn: LOA request
    Rensselaer Polytechnic Institute
    4600 Academy Hall
    110 8th Street
    Troy, NY 12180
    USA

 

Withdrawal from Rensselaer

To leave the Institute in good standing, an undergraduate must submit a "Withdrawal Request" to the Student Success office noting the reasons for withdrawal. Graduate students must submit such a letter to the Office of Graduate Education.

Note: a withdrawal is considered a permanent leave. If you are in doubt, choose a leave of absence instead.

Students who withdraw prior to the eighth week of the semester will receive no grades for the semester. Students who are permitted to withdraw after the eighth week of classes will receive the grade of “W” (withdrawn) in all courses.

Students who leave without written notification to the Institute will receive a grade of “F” or “FA” in all courses. Undergraduates will be subject to action by the Committee on Academic Standing. This information is also available in the Academic Information and Regulations section of the Rensselaer Course Catalog.

Requesting a withdrawal

To withdraw from the Institute, please contact your class dean and submit your request to the Student Success office using one of the methods below:

If you are currently on-campus / in the area:

Please make an appointment with your Class Dean fo fill out the request form and to go over the form and make sure everything is taken care of properly.

If you are away from campus:

Please contact your Class Dean to obtain the withdrawal request form and submit it to the Student Success office. 

  • Fax to (518) 276-2112
  • Mail to:
    Student Success office – Attn: Withdrawal request
    Rensselaer Polytechnic Institute
    4600 Academy Hall
    110 8th Street
    Troy, NY 12180
    USA